OPPORTUNITY QUALIFICATION SUMMARY

Opportunity Name: Professional, Administration, Logistics, and Management Services (PALMS) – Small Business (SB)

Solicitation Number: RFI-PALMS-11-15-2019

Agency: Department of Justice (DOJ)

Sub-Agency: Federal Bureau of Investigation (FBI) (FBI-JEH)

Financial Considerations
Contract Value:

$ 750,000,000.00

Timeline
Status:

Pre-RFP

RFI:

Responses and questions submitted 1/31/2020 – Call Today

Solicitation Date:

October, 2020

Award Date:

June, 2021

Competency
Primary:

Professional Services

Secondary:

Professional, Scientific, and Technical; Administrative and Support; Waste Management and Remediation; and Educational Services

Competition
Competition Type:Small Business
Awards:10 – 15 per Pool (2 Pools)
Primary NAICS:

541611 - Administrative Management and General Management Consulting Services (561, 61)

Size Standard:< $16.5 Million
Details
Contract Term:

Base, Plus Option Years

Contract Type:

Multiple Award, Blanket Purchase Agreement

Clearance:

Top Secret Facility (TSF) Clearance

Location:

United States

GARDANT Point of Contact (POC)
866-855-3788
marketing@gardantglobal.com

Purpose

The PALMS SB program is designed to address the FBI’s need for a full range of service requirements that integrate multiple professional service disciplines and ancillary services with the flexibility for all contract types and pricing at the task order level.

PALMS SB is to be a family of Multiple Award, BPA task order contracts for FBI-wide professional service-based requirements. PALMS SB allows for Fixed-Price (all types), Time-and-Materials, and Labor Hour contract types at the task order level. Task orders may also combine more than one contract type (e.g., FFP/Labor Hour etc.) Additionally, task orders may include performance-based measures, and multi-year or option periods.

Two separate PALMS BPAs are anticipated to be awarded to between 10 to 15 Small Business vendors, each. One “Pool” is for labor categories subject to the Department of Labor Services Contract Act (DOL SCA) and the other “Pool” is for labor categories not subject to DOL SCA.

Background

To ensure that employees assigned to FBI Headquarters (HQ) divisions are able to carry out essential functions, qualified support staff is necessary. On February 10, 2014, the FBI created a BPA from the GSA MOBIS Schedule 874. The BPA was entitled Solutions for Administrative and Program Services (SOAPS), which consisted of a base and four options. The SOAPS contract expired on April 10, 2019 and was extended for six months until October 10, 2019.

Scope

The FBI intends the scope of PALMS SB to span many areas of expertise and include any and all components required to formulate a total solution to a professional services-based requirement. The anticipated areas of expertise include, but are not limited to the following categories.

  1. Communication
  2. Compliance
  3. Financial
  4. Intelligence
  5. Security
  6. Transportation

Regardless of the particular area of expertise or mission space of the FBI entity originating the requirement, PALMS SB may be used to support and/or improve an organization’s: (1) Program Management, (2) Management Consulting, (3) Logistics, and/or (4) Financial disciplines that span all life cycle phases for a total integrated solution. For task orders placed under PALMS SB, professional services may be defined as those categories of services provided under one or more of the following

Core Disciplines

  1. Program Management Services

Program Management Services includes all services related to leading, facilitating, and ensuring the strategic planning, implementation, coordination, integration, and evaluation of programmatic activities and administrative systems. Examples: Service areas that are included under the Program Management Services discipline include but, are not limited to the following:

  • Acquisition Support
  • Business Intelligence Support
  • Cost/Schedule/Performance Analysis
  • Cost Estimation and Analysis
  • Cost/Performance Trade-Off Analysis and Studies
  • Earned Value Management (EVM) Analysis
  • E-Business Support
  • Information Analytics
  • Investigative Services
  • Program Management
  • Integrated Program Management
  • Program Documentation
  • Project Management
  • Regulatory Compliance
  • Risk Assessment and Mitigation
  • Integration of Support Systems
  • Planning, Programming, Budgeting, and Execution Processes
  • Capabilities Integration and Development
  • Manpower Estimating
  • Stakeholder Requirements Analysis
  • Decision Analysis
  • Technical Planning
  • Technical Assessment
  • Requirements Management
  • Risk Management
  • Configuration Management
  • Technical Data Management
  • Interface Management
  • Intelligence Analysis
  • Threat Analysis
  • Knowledge Based Acquisition
  • Vulnerability Assessment
  • Counterintelligence Support
  1. Management Consulting Services

Management Consulting Services includes all services related to the practice of helping organizations to improve their performance, primarily through the analysis of existing organizational problems and development of plans for improvement. Examples: Service areas that are included under the Management Consulting Services discipline include but, are not limited to the following:

  • Business Process Reengineering
  • Business Case Development Support
  • Change Management
  • Concept Development and Requirements Analysis
  • Cost/Schedule/Performance Improvement
  • Information Analytics
  • Knowledge Management
  • Relations and Coordination with Law and Policy Making Entities
  • Social Media Consulting
  • Tactical and Readiness Planning
  • Technical Advisory Services
  • Training and Facilitation
  • Strategic Planning
  • Strategic Forecasting
  • Long-Range Planning, Futures, and Forecasting
  • Strategy Development
  1. Logistics Services

Logistics Services includes the management of the flow of resources, not only goods, between the point of origin and the point of destination in order to meet the requirements of organizations. Logistics services involves the integration of information, transportation, inventory, warehousing, material handling, packaging, security, and any other function necessary to the flow of resources. Examples: Service areas that are included under the Logistic Services discipline include but, are not limited to the following:

  • Analysis and Recommendation of Support Equipment
  • Deployment Logistics
  • Disaster Management/Contingency Operations
  • Distribution and Transportation Logistics Services
  • Infrastructure Services Including Transportation and Delivery
  • Integrated Logistics Support (ILS) Technical Requirement Creation
  • ILS Risk Assessments
  • ILS Schedules Creation and Performance Tracking
  • Inventory Management
  • Logistical Studies and Evaluations
  • Logistics Design
  • Logistics Management and Support Services
  • Logistics Operations Support
  • Logistics Operations and Maintenance
  • Logistics Optimization
  • Logistics Training Services
  • Repair and Alteration
  • Security
  • Supply Chain Management and Provisioning
  • Value Chain Management
  • Technology and Industrial Base Analysis
  • Test Range Support
  • Life Cycle Sustainment
  • Supportability Analysis and Implementation
  • Integrated Logistics Support
  1. Financial Management Services

Financial Management Services includes the planning, directing, monitoring, organizing, and controlling of the monetary resources of an organization.
Examples: Service areas that are included under the Financial Management Services discipline include but, are not limited to the following:

  • Budget Analysis and Tracking
  • Business Information Services
  • Cost Estimating and Analysis Support
  • Cost Performance Risk Assessments
  • Disbursement and Reconciliation Support
  • Financial and Financial Risk Analysis
  • Financial Management, Accounting, and Auditing Services
  • Impact Statement Development
  • Program Management for Financial Services
  • Program Objective Memorandum (POM) Creation and Documentation
  • Oversight and Fraud Detection
  • Safeguarding Personal Data
  • Loan Management
  • Grant Management
  • Economic Analysis
  • Return on Investment Analysis
  • Life Cycle Cost Determination
  • Total Ownership Cost Determination
  • Affordability Analysis
  • Analysis of Cost Alternatives
  • Should-Cost Determinations

Labor Categories

The FBI has mapped the intended PALMS SB labor categories to the Office of Management and Budget’s (OMB) Standard Occupational Classification (SOC) for which the Bureau of Labor Statistics (BLS) maintains compensation data. The table maps each industry title to the OMB SOC occupation with the most comparable functional statement.  Industry firms often have differing job descriptions for the same or similar titles.

Familiar/Traditional Title Maps to OMB SOC
Facilities Manager (Administrative Services) 11-3011 Administrative Services Managers
Training and Development Coordinator 11-3131 Training and Development Managers
Training and Development Manager 11-3131 Training and Development Managers
Training Director 11-3131 Training and Development Managers
Training Manager 11-3131 Training and Development Managers
Human Resources Specialist 13-1071 Human Resources Specialists
Logistician 13-1081 Logisticians
Logistics Analyst 13-1081 Logisticians
Logistics Specialist 13-1081 Logisticians
Administrative Analyst 13-1111 Management Analyst
Business Analyst 13-1111 Management Analyst
Business Management Analyst 13-1111 Management Analyst
Consultant 13-1111 Management Analyst
Management Analyst 13-1111 Management Analyst
Management Consultant 13-1111 Management Analyst
Program Analyst 13-1111 Management Analyst
Program Management Analyst 13-1111 Management Analyst
Quality Control Analyst 13-1111 Management Analyst
E-Learning Developer 13-1151 Training and Development Specialists
Management Development Specialist 13-1151 Training and Development Specialists
Trainer 13-1151 Training and Development Specialists
Training and Development Specialist 13-1151 Training and Development Specialists
Training Coordinator 13-1151 Training and Development Specialists
Acquisition Specialist 13-1199 Business Operations Specialists, All other
Contract Specialist 13-1199 Business Operations Specialists, All other
Quality Assurance Specialist 13-1199 Business Operations Specialists, All other
Audit Partner 13-2011 Accountants and Auditors
Auditor 13-2011 Accountants and Auditors
Auditor-In-Charge 13-2011 Accountants and Auditors
Certified Public Accountant 13-2011 Accountants and Auditors
Financial Auditor 13-2011 Accountants and Auditors
Internal Auditor 13-2011 Accountants and Auditors
Accountant 13-2013 Accountants and Auditors
Accounting Officer 13-2013 Accountants and Auditors
Accounting Supervisor 13-2013 Accountants and Auditors
Business Analyst 13-2013 Accountants and Auditors
Cost Accountant 13-2013 Accountants and Auditors
Budget Analyst 13-2031 Budget Analyst
Budget and Policy Analyst 13-2031 Budget Analyst
Cost Analyst 13-2031 Budget Analyst
Financial Analyst 13-2051 Financial Analysts
Research Analyst 13-2051 Financial Analysts
Analytical Strategist 15-2031 Operations Research Analysts
Operations Analyst 15-2031 Operations Research Analysts
Operations Research Analyst 15-2031 Operations Research Analysts
Process Analyst 15-2031 Operations Research Analysts
Human Resource Statistician 15-2041 Statisticians
Program Research Specialist 15-2041 Statisticians
Statistical Analyst 15-2041 Statisticians
Statistician 15-2041 Statisticians
Communications Specialist 27-3031 Public Relations Specialists
Assignment Editor 27-3041 Editors
Editor 27-3041 Editors
Features Editor 27-3041 Editors
Communications Specialist (Writing) 27-3043 Writers and Authors
Copy Writer 27-3043 Writers and Authors
Writer 27-3043 Writers and Authors
Administrative Associate 43-6011 Executive Secretaries and Executive Administrative Assistants
Administrative Professional 43-6011 Executive Secretaries and Executive Administrative Assistants
Executive Administrative Assistant 43-6011 Executive Secretaries and Executive Administrative Assistants
Executive Assistant 43-6011 Executive Secretaries and Executive Administrative Assistants
Executive Secretary 43-6011 Executive Secretaries and Executive Administrative Assistants

Labor categories are further defined as Junior, Journeyman, and Senior based on years of experience, education, and duties/responsibilities.

Ancillary Support

Ancillary support services is defined as services not within the scope of PALMS SB that are integral and necessary to complete a total integrated solution under a professional service based requirement within the scope of PALMS SB. Ancillary support services may include, but are not limited to other professional and/or non-professional services; commercial items; IT services and/or components, administrative support; data entry; and, subject matter expertise. The OCO may allow and the Contractor may propose a labor category or labor categories at the task order level not identified, provided that the Contractor complies with all applicable contract clauses and labor laws. Ancillary support may include: (1) Specialized Professional Services Labor, (2) Labor Subject to the Service Contract Act (SCA), and (3) Labor outside the Continental United States (OCONUS).

Requirements

  1. PALMS SB will be solicited and awarded under FAR Part 8 “Required Sources of Supplies and Services” Subset 8.4 “Federal Supply Schedules” thus respondents, to the RFI, are to provide evidence of a GSA Schedule; detailing the Schedule number and Period of Performance.
  2. Provide documentation of current and active Facility Clearance at the Top Secret level. Top Secret Security Clearances are anticipated to be required under most, but not all, PALMS SB BPA task orders.
  3. Demonstrate ability and experience in supporting Federal Government contracts in at least two of the four Core Disciplines.
  4. Ability to support the FBI, in possible multiple locations, should you be awarded a PALMS SB BPA.

RFI Details

Capability statements limited to 15 pages, not including the documentation of current and active Facility Clearance.
  • RFI Release Date:                               11/15/2019
  • RFI Questions Due;                             11/25/2019, 12:00 noon, EST
  • RFI Answers Due:                                1/17/2020
  • RFI Due:                                               1/31/2020, 9 AM EST

Incumbent Contractors

  1. Chenega Corporation
  2. McManis Associates, Inc.
  3. GEM Technology International Corp. (aka George E. Milhet & Associates)
  4. Allied Technical Services Group, LLC (aka ATGS Corporation)
  5. Aveshka, Inc.
  6. Technical and Management Resources, Inc.
  7. PotomacWave Consulting Inc.
  8. Koniag Development Corporation
  9. Credence Management Solutions
  10. Rehancement Group, Inc.
  1. 6k Systems, Inc.
  2. The Red Gate Group Limited
  3. Harkcon, Inc.
  4. Ruchman and Associates, Inc.
  5. The Ravens Group, Inc.
  6. Celerity Government Solutions LLC (DBA XCELERA)
  7. J.R. Mannes Government Services Corp.
  8. Dorrean, LLC
  9. Advanced Decisions Vectors, LLC
  10. Intelliware Systems, Inc.

REPORTED SPENDING (000s)

FY2014                  $ 16,113

FY2015                  $ 48,445

FY2016                  $ 56,395

FY2017                  $ 48,060

FY2018                  $ 87,175